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Online Learning @ College of the Canyons
Create and Save a Document

To create and save a document as a .doc file:

(Microsoft Word is being used for this tutorial.)

 

1.  To open Microsoft Word, click on the Word icon ("W") on the toolbar or desktop.
If there is no Word icon, click on "START"; follow the menu to "Programs"; follow to Microsoft Office (or other Microsoft operating system used), and to "Microsoft Word." (Sometimes the menu is set up to go directly from "Programs" to "Microsoft Word.")

2. An open (and blank) Word document will open on the screen.

3. Enter document data.

4. When document is finished, click on "File" on the standard toolbar at the top of screen.

5. Click on "Save As."

A window will open that offers many options. Unless otherwise specified, your document will be saved as a . doc file to your "My Documents" file. The "File Name" will be whatever the first line (or partial line) of text reads. 

You may click on the "Save" box, and your document will be saved as is. Performing this task repeatedly will cause your "My documents" file to be highly congested with documents that have odd names, each document noted by a "W" icon.  To manage your files and documents capably, perform the following tasks:

6.  If you wish to have the file titled with the title that is listed in the "File name" box, omit this step. As the file name is already highlighted, tap the delete key on the keyboard. The file name will disappear. Type in the desired file name.

Ideally, this name should be a few descriptive words that identify the document clearly.

7. If you have already set up folders (noted by folder-shaped icons in the large textbox below the "Save in" box. If you wish to save this document in one of the previously created folders, double-click the desired folder. That file name should now appear in the "Save in" text box. Click the "Save" button, and your document will automatically be saved in that folder.

8. If you do not wish to place the document in a file created on the "My documents" folder, click on the "Save in" box (that currently reads: "My Documents.")  A drop-down menu will suggest several other places to save your document. Depending on the status of your document, you may store it in one of a number of places.

Suggestions:
a. If you would like to continue working on this document in the near future, you may save it to your desktop, by clicking on "Desktop" on the drop down menu. "Desktop" will appear in the "Save in" box. Click "Save" and the document will appear on your desktop screen, with a "W" icon.

b. If you wish to temporarily save your document, or wish to work on it on another computer, you may save it to your "3 Floppy"; the "Removable Disk," which is the Zip drive; or the drive marked with a CD-ROM disk (saving to CD-ROM). (Before saving to a CD-ROM remember: most CDs are re-write-able and whatever is saved to a disk will be written over, when material is saved to the disk again.

Decide on your location, click it, and click the "Save" box on the screen.  You have now saved your document as a .doc file (i.e. "project_document.doc").

TIP:
If you re-open a file and edit it, you may save it by just clicking on the "Save" icon (appears as a floppy disk near the left side of the standard toolbar). You may also pull down the menu from "File" on the Menu bar, and click on "Save."

Most documents may be easily saved by using this technique. Another tutorial will illustrate how to save documents in other types.