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Online Learning @ College of the Canyons
Opening files or documents and saving to other areas

Once you have saved a file, you may wish to open it again.

Locate the file that you wish to open.

If the file is saved to your desktop, merely double-click on the icon (a "W" atop a sheet of paper, and the first words of the document title). The file will open.

If you saved the file to another location, you will have to find it.  Here is where it comes in handy to have:

          * Labeled the document clearly.

          * Saved the document to an easily recognizeable folder (so as not to wade through dozens of word documents in the "My Documents" folder).

          * Saved the document to a floppy disk specifically labeled with your class title (including ALL coursework and files).

To open a Word document (file) you have two options:

Option One -Via Icon:

1. Click on the "Open" icon located near the left side of the standard tool bar at the top of your screen. The "Open" window will appear on your screen.

2. Select file from "My Documents" (which opens as a default operation).
OR
Click on a previously created folder in the "My Documents" section, and locate your file here.
OR
Click on the "Look in" window (by clicking on the window) to pull down a menu of other storage options (Desktop, Floppy, CD-ROM, Zip drive).
Remember, if you are attempting to open a file in the floppy, zip or CD-ROM drives, there must be a disk in that drive, or you will see an error message reminding you to insert the correct disk.

Option Two - via drop-down menu from the Menu Bar:

1. Click "File" on the Menu Bar.

2. Click "Open" (accompanied by the open file icon).  The "Open" window will appear on your screen.

3. Select file from "My Documents" (which opens as a default operation).
OR
Click on a previously created folder in the "My Documents" section, and locate your file here.
OR
Click on the "Look in" window (by clicking on the window) to pull down a menu of other storage options (Desktop, Floppy, CD-ROM, Zip drive).
Remember, if you are attempting to open a file in the floppy, zip or CD-ROM drives, there must be a disk in that drive, or you will see an error message reminding you to insert the correct disk.


TO SAVE FILE OR DOCUMENT

After editing a document you will wish to save it again. To save it in the same file as you saved it to previously, click on the "Save" icon on the Standard toolbar (looks like a floppy disk). You may also use the drop-down menu by clicking on "File" on the Menu Bar; then clicking on "Save" on the drop-down menu. The document will be saved to the original location.

If you wish to save the document to a different location, you must perform the "Save As" proceedure again. As illustrated in the tutorial, "Create and Save a Document," the directions follow:

1. When you are finished with the document, click on the "File" icon on the standard toolbar at the top of screen.

2. Click on "Save As."

A window will open that offers your options. The "Save As" window will open with the default position. To click "Save" would save the document in the same location as before.

If you wish to save your file/document in a different location than the location you saved it to before, click on the "Save in" box and the drop-down menu will appear.

Choose a different location, from those listed.  Now is the time to re-title the document if you wish. You may do so by clicking on the "File name" box, deleting the title that is there, and giving your document a new title.

When you have completed the desired tasks, click on the "Save" box.  The doucment is now saved to the new location (with new title, if desired), as well as the old location (with the original title).